PRIMARY FUNCTION: This position is responsible for performing a variety of secretarial, clerical, and receptionist functions.

 

REPORTS TO: Principal

SALARY SCHEDULE: G-6

WORK DAYS: 219

 

REQUIREMENTS:

1. Education Level: High school diploma Preferred: College level courses in business or secretarial science

2. Experience, Skill, and Certification: 

• At least one year of experience in a secretarial or clerical role
• Demonstrable knowledge of basic office procedures and equipment including Microsoft Office suite and internet activities
• Demonstrable ability to work independently, within guidelines, and in a timely and efficient manner
• Written and oral communications skills as well as interpersonal skills to allow for work with customers and other employees in an appropriate manner; including good English grammar skills
• Demonstrable skills in personal and business organization, recordkeeping, and attention to detail

ESSENTIAL DUTIES:

1. Performs duties such as typing, filing, data entry, statistical reporting, and other similar duties.
2. Creates and maintains efficient documentation control and filing systems; routes and processes computer input/output documents; ensures the systematic review of records; performs general office duties.
3. Maintains a schedule of appointments as required.
4. Makes arrangements for conferences, interviews, travel and so on.  
5. Screens and directs telephone calls and department visitors as appropriate.  
6. Maintains proper inventories of materials, supplies and equipment.
7. May have regular responsibilities that are specific to the department. (These would be listed in an attached memo from the supervising administrator.)
8. Maintains up-to-date knowledge of systems, policies, practices, and departmental-specific laws and regulations.
9. Performs other duties as necessary for the effectiveness of the organization. 

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be the 219 day employee calendar. 

 

NON-ESSENTIAL RESPONSIBILITIES

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

 

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.

 

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

 

OFFICE   Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.